E-portfolio and ARCP Advice

NHS e-portfolio

Who uses the NHS ePortfolio?

The NHS ePortfolio is used by a number of different medical and health care organisations in the UK and Ireland either as part of a training programme and/or as part of professional development. These different versions of ePortfolio, sometimes referred to as “sites”, support a rapidly expanding number of health professionals’ achievement, reflection and learning.

Who can have an ePortfolio account?

In most cases ePortfolio accounts are created for users by their affiliated training body (such as a Royal College or a Medical School) when entering a training programme. At present it is not possible to have an ePortfolio account unless you are associated with one of the below listed organisations. Note that other Royal Colleges may have their own e-portfolio systems.

What type of ePortfolio users are there?

There are three main types (roles) of users in the ePortfolio system: trainees (sometimes referred to as Users, Participants, or Students), supervisors (for example Tutors or Programme Directors), and administrators. External Assessors are users who have performed a ticketed assessment for a trainee and have chosen to create an assessor log in (“Keep a record”).

It is not uncommon for some users to have multiple roles, often between different versions, for example you may be a clinical supervisor for foundation trainees, an educational supervisor for specialty trainees and an external assessor; or an Administrator may be able to edit posts for more than one set of trainees.


Horus: e-portfolio for Foundation Trainees

Using Horus

Trainer Menu (Supervising, Activity Summary).

Type of Forms:

  1. Mandatory

  2. Optional to support evidencing of achievement

  3. Blank Forms (for information Procedure core and Procedure none core)


Mandatory Forms for each Placement and Forms for each year.

More Forms (Optional to support evidencing of achievements).

  1. Meetings (Additional Action Plan)

  2. Additional Achievements 

  3. PDP/Career

Blank Forms (for information e.g Core Procedures, Procedures none core and use of forms for None Training Grade Drs).

Annual Review of Competence Progression (ARCP)

ARCP panel

As an Educational Supervisor you may be asked to attend an Annual Review of Competence Progression to take part in a panel where the trainee’s progress is reviewed by validating evidence from the e-portfolio against the expected outcome. The panel will make a recommendation on progress to the next stage of training based on the evidence available, assessing whether the trainee has met or exceeded the minimum expected level of performance in the professional capabilities.

UK Foundation Programme:


To take part in the panel for the Foundation ARCP you would be required to take an e-learning module before the panel date as Foundation Trainees may appeal their ARCP outcome if the evidence was not considered appropriately by the ARCP panel members, eg. if any administrative or process errors were made. All staff taking part in the panel need to be appropriately trained.